Event Management & Pre-Event Plan

Must be completed for all Whole Complex Event bookings.

Please provide details of when and how your event will be set up and packed down, including vendor access where applicable. All set-up and pack-down must take place within your booked hire times, and the Hall must be fully vacated by midnight.

The Pioneer Lounge kitchen is suitable for reheating and serving food only and must not be used for cooking or food preparation. Cooking and food preparation must take place in the Settlers Lounge Commercial Kitchen.

Please note: Gas cylinders are not permitted inside the Hall. Any cooking involving large quantities of oil must be carried out outside at the rear of the Hall in the designated area.

Where alcohol will be served or consumed at your event, an Alcohol Management Plan must be submitted at least 20 working days prior to the event. Where alcohol will be sold or otherwise requires licensing, prior Hall Management approval is required and the Hirer is responsible for obtaining the appropriate alcohol licence. An administration fee applies for Hall documentation required to support a licence application.

All vendors & contractors working onsite must read and agree to the Hall's Terms & Conditions and complete a Vendor Acknowledgement Form prior to the event.

Please identify any significant hazards associated with your event and how they will be managed.

A Fire Evacuation Scheme Agreement must also be completed and submitted prior to your event.

Please ensure all the required documentation has been completed and you have fully read & understood the Terms & Conditions of Hire