SCHEDULE OF FEES AND CHARGES
Effective from: 1st August 2026
All fees are
GST inclusive.
This Schedule of Fees and Charges forms part of the Te Puke War Memorial Hall Terms and Conditions of Hire.
Fees are subject to change. The applicable fee will be the fee confirmed in the Hirer’s quotation or booking confirmation unless otherwise advised.
1. Standard Venue Hire
Room Hire
| Space |
Hire Rate |
| Main Auditorium |
$50.00 per hour |
| Pioneer Lounge |
$40.00 per hour |
| Settlers Lounge |
$40.00 per hour |
| Boardroom |
$20.00 per hour |
Minimum hire periods may apply.
Hire periods must include all time required for access, deliveries, set-up, the activity or event, pack-down, cleaning and departure from the Venue.
Approved community, charitable or not-for-profit organisations may be eligible for discounted hire rates at the discretion of the Hall Manager or Te Puke War Memorial Hall Committee.
2. Regular Hire
Regular Hire rates are available to approved organisations operating under a current Regular Hire Agreement.
| Space |
Regular Hire Rate |
| Main Auditorium |
$50.00 per hour |
| Pioneer Lounge |
$40.00 per hour |
| Settlers Lounge |
$40.00 per hour |
| Boardroom |
$20.00 per hour |
Regular Hirers are invoiced monthly unless otherwise agreed.
Storage
| Charge |
Fee |
| Approved annual storage |
$100.00 per annum |
Storage is subject to availability and requires a separate Storage Agreement.
Approved community, charitable or not-for-profit organisations may be eligible for discounted hire rates at the discretion of the Hall Manager or Te Puke War Memorial Hall Committee.
3. Event Hire Packages
Whole Complex bookings are classified as Event Hire.
Essential Event Hire Package
Hire period: Up to 8 hours
Includes:
- Exclusive use of the Whole Complex
- Venue access for up to 8 hours
- Set-up and pack-down within the booked hire period
- Professional auditorium floor cleaning
- Standard Venue Support
- Tables and chairs
- Rubbish management – up to four (4) 240L wheelie bins
Hire fee: $1400.00
Non-refundable booking deposit: $350.00
Standard Event Hire Package
Hire period: Exclusive access until 12am
Includes:
- Exclusive use of the Whole Complex
- Access until 12am
- Professional auditorium floor cleaning
- Standard Venue Support
- Tables and chairs
- Rubbish management – up to six (6) 240L wheelie bins
Hire fee: $2400.00
Non-refundable booking deposit: $600.00
Premium Event Hire Package
Hire period: Exclusive access until 12am
Includes:
- Exclusive use of the Whole Complex
- Access until 12am
- Professional auditorium floor cleaning
- General post-event Venue cleaning
- Standard Venue Support
- Tables and chairs
- Rubbish management – up to six (6) 240L wheelie bins
Hire fee: $2700.00
Non-refundable booking deposit: $675.00
Premium Cleaning
General post-event cleaning covers the reasonable cleaning required to return the Venue to its standard condition.
It does not include excessive cleaning arising from spills, staining, glitter, confetti, excessive food waste, damage or other conditions beyond normal use.
4. Multi-Day Event Hire
Where an Event Hire booking extends across multiple consecutive days, reduced multi-day rates may be available.
Where the Venue remains occupied or equipment, decorations or belongings remain in place between event days, the Venue is considered unavailable for other bookings and a holding/day rate may apply.
| Multi-Day Hire |
Fee |
|
| Additional full Event Hire day |
$1600.00 |
|
| Non-event / Venue holding day |
$1200.00 |
|
| Additional set-up or pack-down day |
$1200.00 |
|
Multi-day arrangements must be agreed with the Hall Manager in advance and confirmed in the booking quotation.
5. Bonds
A refundable bond may be required depending on the nature and risk of the booking.
| Booking Type / Risk Level |
Bond |
| Low-risk Standard Hire |
From $100.00 |
| Standard Event Hire |
$500.00 |
| Higher-risk Event Hire |
$1000.00 |
| Large-scale / high-risk event |
Up to $2,500.00 |
The Hall Manager may determine the appropriate bond based on:
- type of hire;
- nature of the event;
- anticipated attendance;
- alcohol consumption;
- activities being undertaken;
- equipment being used;
- security requirements; and
- overall level of risk.
Where additional costs exceed the bond held, the Hirer remains liable for the outstanding balance.
6. Venue Support
Standard Venue Support is included in Event Hire Packages.
Venue Support may include:
- Venue access and orientation;
- pre-event inspection;
- compliance checks;
- operational support where required;
- inspections during the event;
- post-event inspection; and
- securing the Venue at the conclusion of the hire.
| Additional Service |
Fee |
| Additional Venue Support / Hall Representative |
$50.00 per hour |
| After-hours call-out |
$100.00 |
| Late Arrival / No Contact Fee – Charged where a Hall representative attends at the agreed time to open the Venue and the Hirer fails to arrive on time without prior notice or contact. |
$50.00 |
Additional Venue Support may be required where:
- the hire period is extended;
- additional attendance is required due to the size or nature of the event;
- alcohol is being consumed;
- there is non-compliance with the Terms and Conditions; or
- additional support is requested by the Hirer.
7. Cleaning and Rubbish
Auditorium Floor Cleaning
Professional auditorium floor cleaning is included in all Event Hire Packages.
This covers professional cleaning required to restore the auditorium floor to its standard condition for sporting, ballroom and other Venue use.
Hirers remain responsible for:
- cleaning spills as they occur;
- removing rubbish;
- removing decorations and personal items; and
- leaving the Venue in a tidy condition.
Rubbish
| Service |
Fee |
| Additional 240L wheelie bin |
$30.00 each |
| Excess rubbish removal |
Actual cost |
| Specialist waste removal |
Actual cost |
Additional Cleaning
| Cleaning Requirement |
Fee |
| Additional general cleaning |
$50.00 per hour |
| Carpet or upholstery cleaning |
Actual cost |
| Excessive food/beverage cleaning |
Actual cost |
| Removal of decorations, adhesives or fixings |
Actual cost |
| Glitter/confetti removal |
Actual cost |
| Specialist cleaning |
Actual cost |
| Cleaning or reinstatement following misuse |
Actual cost |
Where specialist contractors are required, the full contractor cost may be passed on to the Hirer.
8. Keys, Access and Security
| Charge |
Fee |
| Replacement key |
Actual replacement cost |
| Replacement access device |
Actual replacement cost |
| Additional key/access device |
$25.00 |
| Locksmith required due to lost key |
Actual cost |
| Security/alarm call-out caused by Hirer |
Actual cost |
| Unauthorised access / additional Venue occupation |
Applicable hire rate plus any Venue Support charges |
Where replacement of locks or security systems is considered reasonably necessary following the loss or misuse of a key or access device, the associated costs may be charged to the Hirer.
9. Additional Hire Time
The Venue must be vacated by the agreed finishing time unless an extension has been approved in advance.
| Charge |
Fee |
| Additional Auditorium hire |
$50.00 per hour |
| Additional Pioneer Lounge hire |
$40.00 per hour |
| Additional Settlers Lounge hire |
$40.00 per hour |
| Additional Boardroom hire |
$20.00 per hour |
| Additional Whole Complex Event Hire time |
$150.00 per hour |
| Additional Venue Support where required |
$50.00 per hour |
Unauthorised occupation outside the approved hire period may also incur the automatic charge specified below.
10. Automatic Charges for Breaches
The following charges may be deducted from the Hirer’s bond or invoiced separately.
| Breach |
Charge |
| Use of staples, nails, screws or other unauthorised fixings |
$150.00, plus any repair costs |
| Use of BBQs, gas cookers or gas cylinders inside the Venue |
$500.00, plus any associated costs |
| Unauthorised use of dry ice, smoke, haze, fog, sparkler machines or similar special effects |
$500.00, plus any associated costs |
| Misuse of Hall sound or lighting equipment |
$500.00, plus repair/reinstatement costs where applicable |
| Failure to return sound or lighting systems to required settings |
$150.00 call-out, plus any additional costs |
| Failure to vacate by the agreed finishing time without approval |
$150.00, plus applicable additional hire and Venue Support charges |
Where the actual cost incurred exceeds the automatic charge, the Hirer will be responsible for the full reasonable cost.
11. Damage and Repairs
The Hirer is responsible for any damage caused to the Venue, its furniture, equipment, fixtures, fittings or surrounding property during the hire period.
All damage will incur a minimum charge of $250.00. Where the actual cost of repair, replacement or reinstatement exceeds $250.00, the Hirer will also be responsible for the additional reasonable costs incurred.
Charges may include:
| Damage |
Charge |
| Damage to furniture or equipment |
Minimum $250.00, plus any additional repair or replacement costs |
| Damage to walls, doors, fixtures or fittings |
Minimum $250.00, plus any additional repair or replacement costs |
| Damage to sound or lighting equipment |
Minimum $250.00, plus any additional repair or replacement costs |
| Damage to auditorium flooring |
Minimum $250.00, plus any additional repair or reinstatement costs |
| Damage requiring replacement of floor covering |
Minimum $250.00, plus any additional replacement costs |
| Damage to surrounding property |
Minimum $250.00, plus any additional repair or reinstatement costs |
Where external contractors, tradespeople or suppliers are required to assess or remedy damage, their reasonable costs will also be passed on to the Hirer.
12. Fire Alarm and Emergency Call-Out Charges
Where the Hirer, their guests, contractors or suppliers cause a false fire alarm activation, emergency call-out or other avoidable emergency response, the associated cost may be recovered from the Hirer.
| Charge |
Fee |
| Fire alarm call-out / Fire and Emergency NZ charge |
Actual cost |
| Alarm technician call-out |
Actual cost |
| Emergency security call-out |
Actual cost |
| Hall Representative attendance |
Applicable Venue Support/call-out rate |
13. Additional Equipment and Services
Additional equipment and services are subject to availability and must be arranged in advance.
| Charge / Service |
Description |
Cost |
| Tech Support |
Required where technical requirements fall outside the basic scope of the Hall’s AV equipment, or where additional technical assistance is required. Applies to Main Auditorium and Settlers Lounge bookings only. |
$60.00 per hour – minimum 3-hour charge ($180.00) |
| Sound or Lighting System Call-Out / Reinstatement |
Applies where a technician is required to attend to restore, reset or reinstate Hall sound or lighting equipment following a booking. |
$150.00 |
| Set-Up & Pack-Down Service – Pioneer or Settlers Lounge |
Hall staff will configure tables and chairs to an agreed layout prior to the booking and pack them away afterwards. Does not include decorating, cleaning or the set-up/pack-down of Hirer equipment or belongings. |
$100.00 |
| Set-Up & Pack-Down Service – Main Auditorium |
As above. |
$200.00 |
| Set-Up & Pack-Down Service – Whole Complex |
As above. |
$400.00 |
| Auditorium Sound System Hire |
Basic plug-and-play sound system including use of two Bluetooth microphones. Tech Support is required where technical requirements fall outside the basic scope of the system. Main Auditorium bookings only. |
$50.00 per day |
| Stage Lighting Hire |
Coloured LED downward stage lighting and front-facing warm/cool white stage lighting. Basic on/off operation included. Tech Support is required where lighting requirements fall outside the basic scope. Main Auditorium bookings only. |
$50.00 per day |
| Handheld or Lapel Microphone Hire |
Available for Main Auditorium and Settlers Lounge bookings only. Two lapel microphones available. |
$25.00 each per day |
| Refreshment Service – up to 30 guests |
Self-service tea, coffee and assorted biscuits. Includes cups, milk, sugar, stirrers and napkins, plus set-up and pack-down of the refreshment station. Available for Boardroom, Pioneer Lounge and Settlers Lounge bookings. |
$60.00 |
| Refreshment Service – up to 100 guests |
Self-service tea, coffee and assorted biscuits. Includes cups, milk, sugar, stirrers and napkins, plus set-up and pack-down of the refreshment station. Available for Pioneer Lounge and Settlers Lounge bookings. |
$150.00 |
| Additional tables |
Subject to availability. |
$10.00 each |
| Additional chairs |
Subject to availability. |
$5.00 each |
| Additional equipment |
Equipment not otherwise specified in this Schedule. |
As quoted |
| Additional room not included in booking |
Subject to availability. |
Applicable room hire rate |
| Additional services requested by Hirer |
Services not otherwise specified in this Schedule. |
As quoted |
Technical Requirements
Basic operation of hired Hall AV equipment does not include dedicated technical support.
Where a Hirer’s sound, lighting, microphone or other technical requirements extend beyond the basic scope of the Hall’s AV equipment, an approved technician may be required.
Tech Support is charged at $60.00 per hour, with a minimum charge of three (3) hours / $180.00.
For large-scale events, performances or productions, the Hall Manager may require an approved technician to set up, operate and/or restore the sound and lighting systems.
Any requirement for Tech Support will, where practicable, be discussed with the Hirer and confirmed as part of the booking quotation.
14. Community / Not-for-Profit Discounts
Approved community, charitable or not-for-profit organisations may be eligible for discounted hire rates at the discretion of the Hall Manager or Te Puke War Memorial Hall Committee.
| Discount Category |
Discount |
| Community organisations |
15% |
| Registered charities / approved community purpose |
Up to 50% |
| Other approved concession |
As determined |
Discounts apply to the hire fee only unless otherwise agreed and do not normally apply to bonds, cleaning, Venue Support, contractor costs, additional services or breach charges.
15. Debt Recovery and Overdue Accounts
| Charge |
Fee |
| Interest on overdue accounts |
3% per month |
| Debt collection costs |
Full reasonable cost incurred |
| Other recovery costs |
Full reasonable cost incurred |
Where an account remains overdue, future bookings may be suspended or cancelled and payment in advance may be required.
16. Other Charges
Te Puke War Memorial Hall reserves the right to recover reasonable costs incurred as a direct result of a Hirer’s use of the Venue, including:
- excessive utility use;
- equipment left operating following a booking;
- specialist contractor call-outs;
- reinstatement of the Venue;
- removal or disposal of property left behind;
- additional security requirements;
- additional cleaning or rubbish disposal;
- repair or replacement of damaged property; and
- other costs reasonably attributable to the booking.
Unless a specific fee is listed in this Schedule, these charges will generally be based on the
actual reasonable cost incurred by Te Puke War Memorial Hall.
